Is document review legal work?

Is document review legal work? It’s a question that has implications for lawyers’ insurance requirements and one that has taken on increasing relevance given recent changes in the legal marketplace. In one case, the issue has created a rift between Deloitte and a lawyer who recently transferred to the firm as a result of its acquisition of ATD Legal Services PC in January.

Lawyer Shireen Sondhi, who worked as a document review consultant for ATD when Deloitte acquired it, says she had to part ways with the firm over disagreements on whether document review qualifies as legal work.

At ATD, Sondhi says the company considered her job to be legal work and notes she had to purchase LawPRO errors-and-omissions insurance. But Deloitte classifies the job as non-legal work.

Once Deloitte acquired ATD, Sondhi says a contract presented to her stated she would earn $47 an hour for her work as opposed to the $50 an hour ATD paid its document review staff.

“When I was working at ATD, we were told that [the job] is legal work and they market us as lawyers and so we were required to maintain our LawPRO insurance,” she says.

During the transition to Deloitte, according to Sondhi, she received an e-mail from management saying: “The good news is Deloitte does not require you to have LawPRO insurance, the bad news is that because you’re saving money on that, we’re going to bring your rate down to $47.”

A few days later, she started working on a project. “The work was the same, so a client hires the law firm — and in this case there was an upcoming litigation — and the law firm outsourced the document review work to Deloitte,” says Sondhi.

“We were still reviewing documents for this upcoming litigation and we were reviewing them for relevancy, for privilege, to sort of determine what category it fit into if it’s relevant and what type of privilege was applied to that document,” she adds.

During a conference call with Procom, a third-party employment placement agency that manages contracts for Deloitte, Sondhi says representatives noted they didn’t require LawPRO insurance for lawyers performing document-review tasks because they didn’t consider it to be legal work.

According to Sondhi, Shelby Austin, the founder of ATD Legal Services who’s now a partner with Deloitte, also told consultants the job isn’t legal work and that she had simply marketed it that way.

“Some of us were concerned about it, so we contacted LawPRO and the [law society],” says Sondhi.

In a few days, there was a post on LawPRO’s web site. If a lawyer is simply summarizing volumes of information into “a legally digestible format,” it’s not legal work, the post says.

“As a lawyer conducting document review services in support of litigation, however, you would be expected to exercise your knowledge, skills, and experience in the law and apply legal principles, so you could expect to be seen as engaging in the practice of law (even though a non-lawyer might do similar work and not be held to the same standard).”

Duncan Gosnell, executive vice president and secretary of LawPRO, says he can’t comment about a specific case but notes it’s “very unlikely” that a lawyer doing document review is only summarizing and condensing documents.

Whether a lawyer will be using their “legal knowledge, skill, and judgment” is what sets legal work apart from non-legal tasks, he adds.

For its part, Deloitte maintains its document-review business isn’t legal work.

“ATD Legal Services is now part of Deloitte and is no longer in operation. The document review business operated by Deloitte is not a legal practice and the services provided are not legal services,” the firm said in a statement to Law Times.

“Our practice uses leading technology and a multi-disciplinary team of professionals that include accountants, former police officers, technology specialists, and lawyers to preserve, collect, identify, review, analyze, and produce documents,” the firm added.

“Deloitte’s clients for document review and discovery are law firms and in-house counsel, and they practise law and make legal judgments. Deloitte supports them with document reviewers who work under their direction and supervision. The process is carefully managed so that neither Deloitte, nor its employees or contractors, are practising law.”

Sondhi says an amended Deloitte contract later took out a clause that deemed the document review work to be non-legal but described it as a “data processing and computer services” function that still doesn’t require LawPRO insurance. At that point, Sondhi says she sent an e-mail to the management team expressing the concerns she still had.

“I got this e-mail back from an employee at Procom saying, ‘Deloitte is not prepared to change the contract any further. Either you sign the contract or you consider your relationship terminated. Don’t come into the office tomorrow morning,’” she says. “So I wrote back and said, ‘I’m not comfortable with this. You haven’t answered my question, and I will not be signing the contract.’”

When Deloitte acquired ATD Legal Services earlier this year, industry analysts described the move as accounting firms “making serious noise” about tapping into the legal industry.

In fact, Jordan Furlong, principal at Ottawa-based consulting firm Edge International, told Law Times accounting firms’ growing range of services to the same client base law firms are targeting should be a wake-up call to the legal industry.

For more, see "Accounting firms making 'serious noise.'"

Free newsletter

Our newsletter is FREE and keeps you up to date on all the developments in the Ontario legal community. Please enter your email address below to subscribe.

Recent articles & video

Judges resume hearings at Milton courthouse after voicing concerns about mould and asbestos

Regional law group applauds Fort Frances courthouse judge being hired after decade-long gap

Norton Rose names Jennifer Teskey as Canadian managing partner

Ontario Superior Court of Justice upholds 'competence-competence' principle in commercial dispute

Woman injured in car accident with rental vehicle not covered by insurance: Ontario Superior Court

Lincoln Alexander law school's new legal clinic to take a community-based approach: program director

Most Read Articles

Lincoln Alexander law school's new legal clinic to take a community-based approach: program director

Judges resume hearings at Milton courthouse after voicing concerns about mould and asbestos

Woman injured in car accident with rental vehicle not covered by insurance: Ontario Superior Court

Lincoln Alexander School of Law welcomes Justice Catrina Braid as judge in residence